A few of the companies we’ve worked with
Determining Your Trip Distance and Duration
The two most significant factors in calculating your charter bus rental cost are how far you are going and how long you will need the vehicle. In the charter bus industry, trips are billed in one of three ways: per hour, per day, or per mile.
Local Hourly Rentals: If your itinerary keeps you within Pembroke Pines or the immediate Broward County area—perhaps a shuttle service for a wedding at The Club at Emerald Hills or a corporate dinner at The Shops at Pembroke Gardens—you will likely be billed by the hour. Most bus companies require a minimum rental period, between 4 and 5 hours. This ensures that the cost of prepping the bus and dispatching the driver is covered. Even if you only need the bus for a two-hour event, the minimum block helps guarantee the high quality of service and vehicle readiness you expect from Charter Bus Rental Company Pembroke Pines.
Daily and Mileage Rates: For long-distance travel, such as a trip from Pembroke Pines to Orlando’s theme parks or down to Key West, pricing usually shifts to a daily rate or a per-mile rate. A "day" in the charter bus world is determined by the Department of Transportation's hours-of-service regulations, which limit a driver to 10 hours of driving time within a 15-hour on-duty window. If your group plans to travel extensively across Florida, your quote will reflect the mileage and the number of days the bus is in your service.
It is important to have a finalized itinerary when requesting a quote. While we can certainly provide estimates based on rough ideas, the most accurate pricing comes from knowing exactly where you are picking up and dropping off. Unplanned detours or extending the rental time on the day of the event can lead to additional overtime charges.
The Time of Year You Travel Matters
Supply and demand play a massive role in the fluctuation of charter bus prices. Unlike other parts of the country where summer is the peak season, Florida operates on a unique schedule due to our beautiful weather and tourism patterns. Understanding these seasonal trends can help you save money if your dates are flexible.
Peak Season: In Pembroke Pines and the greater South Florida area, our busiest times tend to be from late winter through early summer. This includes the "Snowbird" season when visitors flock south to escape the cold, as well as the busy Spring Break period (March and April) and the end-of-year school trip season (May and June). During these months, demand for buses is at an all-time high, and availability can become scarce. Consequently, rates tend to be higher.
Off-Peak Opportunities: Conversely, if you are planning a trip during the late summer or early fall (July, August, September), you may find more competitive pricing. While the Florida heat is at its peak, the demand for group transportation often dips slightly before the holiday rush begins. Booking during these windows can sometimes result in significant savings.
regardless of the season, Charter Bus Rental Company Pembroke Pines recommends booking your bus at least 3 to 6 months in advance. This not only locks in your price but also ensures you have the widest selection of vehicles to choose from.
Choosing the Right Bus Type for Your Group
The type of vehicle you select is a major determinant of your final cost. Charter Bus Rental Company Pembroke Pines offers a diverse fleet ranging from compact 18-passenger minibuses to spacious 56-passenger full-size motorcoaches. Choosing the right size ensures you aren't paying for empty seats.
Minibuses: Perfect for smaller groups, corporate shuttles, or bachelor/bachelorette parties, minibuses are less expensive than full-size coaches. They are easier to maneuver through tight city streets and parking lots. However, they do not include onboard restrooms or extensive undercarriage luggage storage. If you are shuttling a group from Fort Lauderdale-Hollywood International Airport (FLL) to a hotel in Pembroke Pines with light luggage, a minibus is a cost-effective solution.
Full-Size Charter Buses: For large groups, sports teams, or long-distance travel, a 56-passenger motorcoach is the standard. These buses come equipped with amenities like reclining seats, onboard restrooms, and massive luggage bays. While the daily rate is higher than a minibus, the cost-per-person is often lower when the bus is filled to capacity. For example, if you are taking a senior group from the Southwest Focal Point Community Center (301 NW 103rd Ave, Pembroke Pines, FL 33026) on a day trip, splitting the cost of a large coach among 50 passengers is incredibly economical.
Party Buses and Specialty Vehicles: If you are looking for entertainment-focused transportation for a prom or a night out, party buses command a premium due to their luxury amenities like fiber-optic lighting, premium sound systems, and wraparound seating.
How Far in Advance You Book
The timing of your reservation is a "extra" factor in pricing. The charter bus industry operates on a dynamic pricing model similar to airlines or hotels. As availability decreases, prices increase. Booking last minute—especially during peak seasons like prom or wedding season—limits your options and often results in a higher premium.
To secure the best possible rate for your Pembroke Pines bus rental, we advise starting the booking process as soon as your date and venue are confirmed. Ideally, reserving 6 months in advance puts you in the "sweet spot" for pricing and availability. However, Charter Bus Rental Company Pembroke Pines specializes in logistics and can often accommodate last-minute requests. Our warm and welcoming reservation agents are here to help you get exactly what you need, even if your timeline is tight. There’s no pressure to book at the time of your call, but locking in early is the smartest way to protect your budget.
Driver Duty and Accommodation Costs
Comfort is our number one priority at Charter Bus Rental Company Pembroke Pines. We strictly adhere to the Department of Transportation (DOT) regulations regarding driver hours. A driver can drive for 10 hours and be on duty for 15 hours before they are required by law to take an 8-hour break.
Overnight Trips: If your itinerary involves a multi-day trip—say, taking a youth sports team from Pembroke Pines to a tournament in Tallahassee—you are responsible for providing the driver with a private hotel room for each night of the trip. This ensures your driver is well-rested and alert for the safety of your group. You do not need to book a luxury suite; a clean, safe, and private room at the same hotel where your group is staying (or nearby) is the standard requirement. We ask that you factor this cost into your overall transportation budget.
Relief Drivers: If you are planning a trip that requires more than 10 hours of straight driving without an overnight stop, a second driver may be required to swap shifts. This will increase the cost of the rental, but it is necessary to maintain safety standards and legal compliance.
Estimated Charter Bus Rental Rates in Pembroke Pines
While every trip is unique and requires a personalized quote, having a baseline can help you start planning. The following are estimated ranges for charter bus rentals in the Pembroke Pines and South Florida market. Please note that these prices vary based on the factors listed above.
- Minibus (18-25 Passengers): $145 – $295 per hour (usually with a 4-5 hour minimum). Daily rates range from $1,200 to $2,300+.
- Minibus (26-35 Passengers): $165 – $325 per hour. Daily rates range from $1,400 to $2,600+.
- Full-Size Charter Bus (56 Passengers): $185 – $375 per hour. Daily rates range from $1,700 to $3,000+.
These ranges include the vehicle and the driver. Remember, splitting the cost of a full-size charter bus among 56 passengers often results in a per-person cost that is significantly lower than rideshare apps or airfare, making it one of the most economical ways to travel.
Call Charter Bus Rental Company Pembroke Pines for Your Free Quote Today!
Charter Bus Rental Company Pembroke Pines has representatives available 24/7/365 to assist you with finding the best charter bus to meet your needs. We understand that every dollar counts, and we are committed to providing transparent, fair pricing without sacrificing comfort or quality. If you’d like a free personalized quote for your next group trip—whether it's a corporate shuttle to Memorial Hospital West or a field trip to Everglades Holiday Park—we’re ready to help and we’d love to earn your business!
You can reach us by calling 561-493-2849. You can also use our online quote tool for instant online charter bus pricing in under 30-seconds. With just a few pieces of information, you can instantly see images and prices of available vehicles in your area. Our team is always ready to walk you through your questions and provide you with amazing customer service.
Frequently Asked Questions About Pembroke Pines Pricing
What happens if our trip runs longer than the scheduled time?
We understand that events don't always run exactly to the minute. However, overtime charges may apply if you exceed your contracted hours. When you book your bus, we agree upon a set timeframe. If your group runs significantly late, you will be billed for the additional time at the hourly rate specified in your agreement. It is important to pad your itinerary with a little extra time to account for traffic or delays at your venue to avoid unexpected overtime fees.
Do I need to pay a deposit to reserve the bus?
Yes, a deposit is required to secure your vehicle. Because availability changes rapidly, especially during peak seasons, we cannot hold a bus without a deposit. The amount varies depending on the total cost of the trip, but it is a percentage of the total rental. The remaining balance is usually due a few weeks prior to your departure date. Our reservation agents will explain all payment terms clearly when you call 561-493-2849.
Can we bring food and drinks on the bus?
Yes, most of our charter buses allow food and beverages onboard! We want you to be comfortable. However, we ask that you avoid glass containers for safety reasons and messy foods that could stain the upholstery. Many groups bring coolers with water and snacks, especially for long trips. If you plan to consume alcohol, please let our reservation specialist know in advance, as this often requires a refundable cleaning deposit and all passengers must be of legal drinking age.
What is your cancellation policy?
Life happens, and plans change. Our cancellation policy is designed to be as fair as possible while accounting for the logistics of reserving a commercial vehicle. If you cancel more than 14 to 30 days before your trip, you may receive a refund minus the deposit or a small processing fee. Cancellations made closer to the trip date (e.g., within 7 days) may result in the forfeiture of the full payment. We highly recommend discussing the specific cancellation terms with your reservation agent at the time of booking so you are fully aware of your options.
Bus types Available in Pembroke Pines
More About Group Travel in Pembroke Pines
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